Secretarial Compliance

At Hedgesquare, we provide comprehensive Secretarial Compliance support to help businesses maintain robust corporate governance and adhere to evolving statutory requirements. In today's dynamic regulatory environment, staying compliant is not just about meeting deadlines—it's about demonstrating transparency, accountability, and strategic foresight. Recent initiatives by the Securities and Exchange Board of India (SEBI) underscore the increasing emphasis on corporate governance. SEBI has proposed revisions to the Annual Secretarial Compliance Report (ASCR), aiming to enhance clarity and enforceability in compliance reporting. These changes reflect a broader trend toward tightening the regulatory ecosystem and ensuring that listed entities uphold high standards of governance.

Our services are designed to help you navigate these complexities with confidence. We assist in managing event-based and periodic filings, ensuring timely and accurate submissions to the Registrar of Companies (ROC). Our team supports the preparation and filing of financial disclosures in XBRL format, aligning with the latest mandates for E- reporting.

Let’s walk Mr. Raj—founder in growth mode—through a real-world moment where he wasn’t sure if his capital setup still matched his company’s momentum.

User Raj

"We’re looking at expanding operations and may need to revise our capital structure. I’m unsure what steps are involved or how it impacts our company in the long term."

User

"That’s a critical step in your growth journey. Capital structuring isn’t just administrative—it influences ownership, funding flexibility, and investor positioning."

User Raj

"I see. So, what exactly comes under capital restructuring?"

User

"It can involve increasing or reorganising your authorised or paid-up capital, issuing new shares, or even reducing capital—depending on business needs or compliance triggers."

User Raj

"And what’s the typical process to get this rolling?"

User

"We start with a review of your existing shareholding and strategic goals. Then we assist with drafting board/shareholder resolutions, updating your charter documents, and filing statutory forms with authorities."

User Raj

"That sounds heavily procedural. What should we be cautious about?"

User

"Accuracy and timing. Incorrect filings or skipped approvals can delay investments, attract penalties, or affect future audits."

User Raj

"Got it. So how does Hedgesquare fit in?"

User

"We become your compliance and documentation partner—handling filings, maintaining registers, and ensuring the entire process aligns with regulatory norms and your business strategy."

User Raj

"That’s helpful. Sounds like more than just ticking boxes."

User

"Exactly. We see capital structuring as a financial foundation—not just a formality. Our role is to ensure you're structurally sound and transaction-ready, always."

How We Hedge

Event-Based & Periodic Filings with ROC

  • We assist in identifying applicable filing events and fulfilling applicable compliance requirements accordingly.  
  • Draft and file necessary documents and returns with precision and in alignment with jurisdictional requirements. 
  • Monitor timelines and due dates to avoid penalties and ensure consistent compliance. 

XBRL and Financial Reporting

  • Providing support in converting financial data into XBRL format where applicable. 
  • Preparing and validating reports for E-filing with regulatory authorities. 
  • Ensuring consistency, completeness, and compliance in financial disclosures. 

Board Meeting compliance

  • Preparing notices, agendas, and draft minutes and resolutions as per best practices. 
  • Ensuring compliance with quorum, timelines, and procedural formalities. 

General Meeting Compliance

  •  Assist with convening, and conducting general meetings. 
  • Draft notices, explanatory statements, and document shareholder decisions.
  • Maintain meeting records and ensure procedural integrity. 

Capital Structure Modifications

  • Assist in drafting board and shareholder resolutions related to increase, reduction, or reclassification of authorized and paid-up capital. 
  • Prepare and file necessary forms and declarations with the ROC and other applicable authorities. 
  • Ensuring procedural compliance for issuance of new shares, rights issue, bonus issue, or capital reduction. 
  • Maintaining updated statutory records and registers reflecting capital changes. 

Conducting Secretarial Audit

  • Conducting secretarial audits to assess the company's compliance with legal and regulatory requirements. 
  • Setting up and maintaining all statutory registers, ensuring updates are made in real time. 
  • Keeping company records audit-ready and aligned with legal norms. 
  • Facilitating data access for internal stakeholders and due diligence needs 

Why Choose Hedgesquare?

Expert Guidance

With years of experience in global business expansion, our team of professionals will direct and assist you in every step of the process, offering expert advice and practical solutions.

End-to-End Support

From initial market research and selecting the right country to full registration and compliance management, we provide comprehensive support tailored to your unique needs.

Transparency and Diligence

We believe in maintaining the highest standards of transparency, ensuring you are informed at every stage. Our team works diligently to ensure that all processes are handled smoothly and efficiently.

Global Reach

With a deep understanding of international markets, our network extends globally, making us the perfect partner for setting up your business anywhere in the world.

Accelerate Your Business Growth with Smart Solutions

Leverage our expertise to optimize operations, reduce risks, and drive sustainable success for your business.

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