Account Payable

A structured accounts payable process helps businesses maintain strong vendor relationships and avoid late payment penalties.

We ensure smooth processing of payments while optimizing working capital.

Our Services Include

Invoice Verification & Processing

A well-structured invoice verification process ensures businesses only pay for valid and accurate transactions, preventing errors, fraud, and overpayments.

  • Invoice-to-PO Matching – Cross-verifying invoices with purchase orders and goods receipts.
  • Tax & Compliance Checks – Ensuring GST, TDS, and other tax components are correctly applied.
  • Duplicate & Fraud Detection – Identifying duplicate or unauthorized invoices before processing.
  • Approval Workflow Management – Streamlining invoice approvals to avoid delays.
  • Data Entry & Record Maintenance – Digitizing and organizing invoices for easy retrieval.

Payment Scheduling & Processing

Efficient payment management helps maintain vendor trust while optimizing cash flow and avoiding penalties.

  • Due Date & Cash Flow Analysis – Prioritizing payments based on due dates and fund availability.
  • Automated Payment Processing – Setting up scheduled payments to prevent late fees.
  • Multi-Mode Payment Execution – Managing bank transfers, UPI, cheques, and digital payments.
  • Early Payment Discounts & Terms Optimization – Taking advantage of supplier discounts.
  • Real-Time Payment Tracking & Reporting – Monitoring processed payments and outstanding dues.

Expense Categorization & Tracking

Accurate expense tracking enables better financial planning, cost control, and budget optimization.

  • Categorization by Cost Centers & Departments – Assigning expenses for accurate reporting.
  • Budget Compliance Monitoring – Ensuring spending aligns with approved budgets.
  • Recurring & One-Time Expense Management – Differentiating between fixed and variable costs.
  • Vendor & Supplier Spend Analysis – Identifying high-expenditure areas for negotiation.
  • Customized Reports & Insights – Providing a clear breakdown of spending trends.

Vendor Reconciliation

Reconciling vendor accounts ensures transparency, minimizes disputes, and improves supplier relationships.

  • Invoice-to-Payment Matching – Ensuring vendor payments align with issued invoices.
  • Resolving Overpayments & Underpayments – Identifying and correcting mismatches.
  • Supplier Statement Verification – Cross-checking supplier records with internal books.
  • Dispute Resolution & Communication – Liaising with vendors to clarify discrepancies.
  • Audit-Ready Documentation – Maintaining records for compliance and internal audits.

Audit & Compliance Support

A structured audit and compliance framework safeguards businesses from financial risks and regulatory penalties.

  • Regulatory Compliance Checks – Ensuring adherence to local and international financial regulations.
  • Internal Audit Assistance – Preparing records and supporting audit processes.
  • Transaction Documentation & Record-Keeping – Maintaining proper documentation for verification.
  • Taxation & Financial Reporting Compliance – Ensuring alignment with GST, TDS, and other tax laws.
  • Risk Assessment & Fraud Prevention – Identifying financial anomalies and irregular transactions.

Why Choose Hedgesquare?

Expert Guidance

With years of experience in global business expansion, our team of professionals will direct and assist you in every step of the process, offering expert advice and practical solutions.

End-to-End Support

From initial market research and selecting the right country to full registration and compliance management, we provide comprehensive support tailored to your unique needs.

Transparency and Diligence

We believe in maintaining the highest standards of transparency, ensuring you are informed at every stage. Our team works diligently to ensure that all processes are handled smoothly and efficiently.

Global Reach

With a deep understanding of international markets, our network extends globally, making us the perfect partner for setting up your business anywhere in the world.

Accelerate Your Business Growth with Smart Solutions

Leverage our expertise to optimize operations, reduce risks, and drive sustainable success for your business.

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